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New Deadline to File Forms W-2 to the SSA

(posted: November 17th, 2016)

Tax form filing deadlines

The Internal Revenue Service (IRS) is reminding employers of a new January 31 filing deadline for Forms W-2.

The Protecting Americans from Tax Hikes (PATH) Act, enacted last December, includes a new requirement for employers. You are now required to file your copies of Form W-2 by January 31.

The new January 31 filing deadline also applies to certain Forms 1099-MISC that are used to report non-employee compensation, such as payments to independent contractors.

In the past, employers usually had until the end of February, if filing on paper, or the end of March, if filing electronically, to submit their copies of these forms. According to the SSA, January 31st is the new filing deadline for both electronic and paper Forms W-2.

The SSA's Business Services Online is expected to open the tax year 2016 filing season for Forms W-2/W-2c on December 12, 2016.

Note: Employers have always been required to get copies of W-2s and 1099-MISCs to their employees by January 31st, and that deadline remains unchanged.

Changes in Requesting an Extension

In addition, there are changes in requesting an extension to file the Form W-2. Only one 30-day extension to file Form W-2 is available and this extension is not automatic.

If an extension is necessary, an IRS Form 8809, Application for Extension of Time to File Information Returns must be completed as soon as you (the employer) know an extension is necessary, but by no later than January 31. Employers should carefully review the Form 8809 instructions for more information.

Please Contact us if you have questions or need more information.

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