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Payroll and Human Resources Coordinator

location: Palo Alto, CA

The Gordon and Betty Moore Foundation

www.moore.org

Gordon and Betty Moore established the foundation to create positive outcomes for future generations. In pursuit of that vision, we foster path-breaking scientific discovery, environmental conservation, patient care improvements and preservation of the special character of the San Francisco Bay Area.

Guided by this vision and the Statement of Founders' Intent, each day we strive to make a significant and positive impact on the world. We tackle large, important issues at a scale where we believe we can make significant and measurable impacts. We know that our ability to take risks and make long-term and relatively large commitments allows us to undertake challenges not accessible to many other organizations.

We focus on work in the areas that our founders are committed to improving: environmental conservation, science, and patient care. In addition, we support land conservation in the San Francisco Bay Area, which has provided for the quality of life that Gordon and Betty have enjoyed with their family.

Foundation facts

  • Headquartered in Palo Alto, CA
  • $6.5+ billion in assets
  • Annual foundation budget of over $300 million
  • About 100 employees
  • Four program areas
    • Environmental Conservation
    • Science
    • Patient Care
    • San Francisco Bay Area, focusing on these same issues locally

Position Summary:

Payroll and Human Resources Coordinator

The Human Resources team works collaboratively to provide a wide range of HR services and support to foundation staff. The Payroll and Human Resources Coordinator plays a key role in the payroll, benefits and other operational functions, working closely with the HR Director and HR Managers.

This is a non-exempt position that requires an individual that is resourceful and can work autonomously, take initiative, anticipate needs and demonstrate excellent follow through with accuracy. The candidate must exhibit exceptional attention to detail and timeliness. The candidate must also be a team player, be able to successfully manage complex deliverables and be skilled at managing multiple priorities. As a member of the HR team, the Payroll and Human Resources Coordinator must demonstrate the ability to work with confidential and sensitive information and exhibit a high degree of discretion.

Key Responsibilities:

  • Responsible for full-cycle payroll processing.
  • Responsible for managing all HR and employee files in accordance with foundation policies.
  • Organize and update HR related material on the intranet.
  • Provide a wide range of administrative support to the HR team, including assistance with logistics associated with scheduling and planning meetings, presentations, and training sessions.
  • Assist in the development and implementation of personnel policies and procedures.
  • Represent the team and the foundation in interactions and events in support of employee engagement efforts.
  • Participate in the development and implementation of department goals, objectives and systems.
  • Assist with various projects as needed.

Qualifications:

  • University degree (B.S., B.A., etc.) preferred.
  • Minimum of 3 years of administrative/related experience, relevant knowledge regarding HR, payroll and benefits strongly preferred.
  • Proficiency in technical systems and programs, including an intermediate level of experience in Microsoft Office products (Outlook, Word, Excel and PowerPoint).
  • Ceridian Dayforce experience preferred.

Competencies:

  • Possess excellent organizational skills.
  • Exceptional attention to detail.
  • Strong general math skills.
  • Ability to work independently, adapt to changing priorities, and self-manage multiple ongoing tasks while maintaining a high degree of accuracy and meeting all deadlines.
  • Ability to think critically and exercise judgment within defined procedures and practices to determine appropriate courses of action.
  • Ability to identify appropriate resources to accomplish tasks, when necessary.
  • A strong team orientation with a high level of integrity, self-motivation, discipline and reliability.
  • Ability to build trusted relationships and be part of a high performing team, exhibiting strong interpersonal skills and a service-oriented approach.
  • Excellent written and verbal communication skills including listening and critical reading skills.
  • Share relevant information in a timely, structured and synthesized manner.
  • Ability to summarize and interpret data.
  • Possess a collaborative, enthusiastic, proactive and adaptable nature given the extent to which this individual will interact with the foundation's Senior Management Team, colleagues and external stakeholders.
  • Flexibility and willingness to work as an adaptive team player in a changing environment where day-to-day responsibilities are expected to fluctuate over time.
  • Provide courteous and responsive support, while maintaining strict confidentiality of sensitive materials and issues and adhering to foundation policies.

Attributes:

The ideal candidate will demonstrate the following attributes that describe how we at the Foundation strive to do our work with each other and our partners.

  • Committed to Excellence
  • Passionate
  • Collegial
  • Open and Honest
  • Humble and Self-Aware


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